Need to update or correct an employee's regularization date, but the field seems locked or uneditable? If a team member is already marked as "Regular," the system hides the date modification field by default. To unlock it and update the records, you simply need to perform a quick status refresh within their profile.
Follow these steps to update the regularization date successfully:
- Navigate to the Profile: Search for the employee and open their profile.
- Go to Work Information: Click on the Work Information tab.
- Toggle the Employment Status: * Locate the Employment Status dropdown.
- Temporarily switch the status from Regular to Probationary (or any other active employment status).
- Temporarily switch the status from Regular to Probationary (or any other active employment status).
- Re-select Regular: Immediately switch the dropdown back to Regular.
- Input the New Date: Toggling the status prompts the system to display the hidden field for the New Regularization Date. Enter the correct date in this field.
- Save Your Changes: Scroll down and click Save Changes at the bottom of the page to apply the update.
If you need to update the regularization dates for multiple employees at once, you can easily do so via our Bulk Upload feature:
You may also check this article on How to Edit Employees in Bulk.
- Navigate to Administration Tools and select Bulk Upload from the drop-down menu.
- Under the Bulk Upload Employee Information section, follow the three-step process to update your team's details in one go (please see the screenshot below for reference).
- Note: In the downloaded Edit Existing Employees template, locate Column X
- (Regularization Date) to apply your changes. To keep the file clean, you may delete the rows of other employees and retain only the individuals you wish to update.
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