There would be days when Flexible per Day employees would need to adjust their core hours; whether there are changes in their expected shifts (e.g. From day shift to night shift) or to resolve biologs not captured due to the thresholds (What to Do When the Biometric Logs are Beyond the Threshold?).
Before we walk you through how Schedule Adjustments should be filed for Flexible per Day Employees, let's first address some keywords that will be mentioned throughout this article:
- Core Hours: the expected hours that the employee should be working
- Core Start: the latest start time of the employee before they will be tagged as late (excluding the Grace Period)
- Core End: the earliest time an employee can leave work
- Total Hours to Work (Including Break Hours): the required number of hours employees need to render, including the break hours
The Flexible per Day schedule type gives users more flexibility (as the name implies) in terms of their work hours in a day. So with this, when plotting default schedules and making schedule adjustments, the work start and work end should allow employees to be able to still have some leeway in terms of when they'll clock-in and clock-out.
How will this look like? Simply by setting the schedules to be less than their Total Hours to Work (Including Break Hours). Here's a sample:
Given the plotted schedule, employees can clock-in as late as 10:00 AM without incurring deductions, and they can clock-out as early as 2:00 PM so long as they have met the Total Hours to Work (Including Break Hours).
Here are some samples to help further understand how this would work:
Core Start: 10:00 AM
Core End: 2:00 PM
Total Hours to Work (Including Break Hours): 9
SCENARIO 1
Biologs:
IN - 10:00 AM
OUT: 7:00 PM
Result: No late and undertime, Total Hours to Work (Including Break Hours) has been met
SCENARIO 2
Biologs:
IN - 10:00 AM
OUT: 3:00 PM
Result: With 4 hours undertime
SCENARIO 3
Biologs:
IN - 5:00 AM
OUT: 2:00 PM
Result: No late and undertime, Total Hours to Work (Including Break Hours) has been met
Just remember that this also applies to working rest days, working holidays, and working holidays that fall on a rest day. The Schedule Adjustment should only account for their core hours and as such, they would still need to render the required hours to work indicated on their Employee Profile.
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