---
title: Performing Bulk Actions
---

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# Performing Bulk Actions

### Overview

Speed up manual tasks, organize your candidate database, and screen faster with Bulk Actions. Learn how and when to leverage these time-saving functionalities for faster recruiting.

This article covers:

- [Bulk Dispositioning/Changing Status of Candidates](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#disposition)
- [Emailing Candidates in your Pipeline](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#email)
- [Add Candidates to an Additional Job](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#add)
- [Deleting Candidate Records](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#delete)
- [Bulk Resume Download](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#resume)
- [Candidate List Bulk Texting](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#texting)
- [Text Opted-In Candidates](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#toc)
- [Ask Candidates to Opt-in to Text Messages](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#optin)
- [FAQs](https://help.jazzhr.com/s/article/Performing-Bulk-Actions#faq)

*Not seeing these in your account? JazzHR* [*Plus*](https://www.jazzhr.com/plus/) *and* [*Pro*](https://www.jazzhr.com/pro/) *customers have access to this functionality only.* [*Let us know*](https://help.jazzhr.com/s/contactsupport) i*f you're a Hero customer interested in adding this to your account.*

### Bulk Dispositioning/Changing Status of Candidates

There are many instances where you'll want to change a number of candidates' statuses, like once you've [marked a job as Filled](https://help.jazzhr.com/s/article/Job-Status-Overview), you may want to move all the candidates not selected for the position into a [Not Hired disposition](https://help.jazzhr.com/s/article/Workflows-Overview). From the Candidates page:

1. Select the Job associated with the candidate's status you're changing, for our example, the job you've filled from the drop-down list. Select specific workflow stages or just leave it blank to pull all candidates.
2. Click **Apply** button at the bottom.
3. Click the checkbox at the top of the list to select all, or click the checkbox by each candidate's name to pick individual people.
4. Click **Bulk Actions** button on top.
5. Toggle **Change Status** to **Yes**.
6. Select the *updated* status they should be in.
7. Click **Perform Bulk Actions**.

### Emailing Candidates in your Pipeline

Hiring for a brand-new job? Re-engage candidates who you've filed away by reaching out to notify them of the new, open position, and then moving those who are interested to an Active status. Here's how:

1. Click **Candidates**.
2. Click **Bulk Actions**.
3. Select the job(s) past candidates were part of.
4. Select the candidates you want to consider.
5. Click **Search**.
6. Click the checkbox at the top of the list to select all, or click the checkbox by each candidate's name to pick individual people.
7. Click **Bulk Actions** button on top.
8. Toggle **Send an Email** and **Change Status** to **Yes**.
9. Choose your email template and who the email will be from.
10. Click **Perform Bulk Actions**.

\*Please note, there may be a delay in bulk emails sending out.

### Add Candidates to an Additional Job

To consider candidates for an additional job, maybe a job that you have cloned and want to attach them to, once you've

cloned your job, you are able to move candidates from your original job to the cloned position. Here's how:

1. Click **Jobs**.
2. Select the original **Job**.
3. Click **Bulk Actions**.
4. Click the checkbox at the top of the list to select all, or click the checkbox by each candidate's name to pick individual people.
5. Click **Choose Bulk Actions**.
6. Toggle **Add To Job** to **Yes**.
7. Select the cloned Job.
8. Click **Perform Bulk Actions**.

*Any candidates that have been bulk-moved into a cloned/new job are automatically added to the New workflow stage. From there, you can bulk change the status of candidates once successfully added to the new job. Any workflow helpers attached to the New stage will NOT be performed.*

 

*Please note that job-specific data does not transfer between jobs. However, you can switch between the original and new job views from the candidate’s profile. Job-specific data includes documents, questionnaires, interviews, interview guides, evaluations, assessments, and scorecards. Non-job-specific data—such as emails and the Discussion tab (when set to “All Jobs”)—will remain accessible.*

### Deleting Candidate Records

Whether you're purging sensitive data for compliance reasons or just getting rid of unwanted candidates, use the Bulk Delete function to *permanently* delete candidate records (both in bulk and individually). **This Bulk Action cannot be undone. Your data will be permanently deleted.** From the Candidates page:

1. Filter the list of candidates by selecting a Job, Workflow Stage, or Candidate Category.
2. Click **Apply** button on bottom.
3. Click the checkbox at the top of the list to select all, or click the checkbox by each candidate's name to pick individual people.
4. Click **Bulk Actions** button on top.
5. Toggle **Delete** to **Yes**.
6. Click **Perform Bulk Actions**.

\*This Bulk Action to delete candidates is only available to Admins and cannot be performed in coordination with any other Bulk Action.

 

### Bulk Resume Download

If you are looking to bulk download candidate resumes for a certain job or all resumes from the system, you can do so by starting on the Candidates page:

1. Filter by Job, Workflow Stage, or Candidate Category. Leave blank to pull all candidates.
2. Click **Apply** button on bottom.
3. Click the checkbox at the top of the list to select all, or click the checkbox by each candidate's name to pick individual people.
4. Click **Bulk Actions** button on top.
5. Toggle **Resume Download** to **Yes**.
6. Click **Perform Bulk Actions**.

*You will receive an email including a link to download resumes in bulk. If you are downloading more than 1,000 resumes at once, you will receive multiple emails with batches of 1,000 resumes per email. The link you receive will expire within 48 hours. Please note, text-based resumes will not be included in this bulk action.*

### Candidate List Bulk Texting

Increase communication efficiency by [texting](https://help.jazzhr.com/s/article/Texting-Candidates-from-JazzHR) multiple candidates at once, anytime during the hiring process.

To enable bulk texting to candidates, your account must include our [Candidate Texting add-on](https://info.jazzhr.com/Candidate-Texting.html?utm_content=addonspage&_gl=1*1yesrau*_gcl_au*MTM3MzY3MTA3OC4xNzIyNDI5Mzc1*_ga*MTM1NDk0MTUyOS4xNzIyMzQ2Njgz*_ga_SPRYB2E5TZ*MTcyNjY3NDEyNS4zMy4wLjE3MjY2NzQxMjUuNjAuMC4w), and your [user profile must have texting permissions activated](https://help.jazzhr.com/s/article/Texting-Candidates-from-JazzHR#Enable-Texting-for-Your-Team).

### Text Opted-In Candidates

Mass text applicants to coordinate interviews and maintain momentum in your hiring.

1. Navigate to the **CANDIDATES** tab.
2. Choose a **Job** from the **Filter Candidates** section.
3. Choose the '**Opted In for Texting?**' from the **Filter Candidates** section.
4. Checkmark the box next to **YES** and then click **Apply.**

Select the candidates you want to text or select all candidates. Click **BULK ACTIONS** to begin the process. From the Bulk Actions page, toggle the button to **YES** next to '**Send a Text Message**'. Choose a Message Template and customize your text with the tokens on the right-hand side. Once you are done customizing the message, click **PERFORM BULK ACTIONS** to send the texts.

### Ask Candidates to Opt-In to Text Messages

Mass text applicants to confirm they would like to receive text messages from you:

1. Navigate to the **CANDIDATES** tab.
2. Choose a **Job** from the **Filter Candidates** section.
3. Choose the '**Opted In for Texting?**' from the **Filter Candidates** section.
4. Checkmark the box next to **No Answer** and then click **Apply.**

Select the candidates you want to text or select all candidates. Click **BULK ACTIONS** to begin the process. From the Bulk Actions page, toggle the button to **YES** next to '**Opt-In To Texting**'. Customize your text message as desired. Once you are done customizing the message, click **PERFORM BULK ACTIONS** to send the texts.

 

### FAQs

**I clicked "Perform Bulk Actions", but it doesn't look like anything happened?**When performing bulk actions, there can be a slight delay for them to show as completed. For example, you may bulk change a large number of candidates' workflow statuses - it can take several minutes before it is reflected in the account!

**How do I know which candidates have been selected for my bulk action?**When clicking the checkbox at the very top of the list next to "Candidate", ALL candidates will be included in that Bulk Action, not just the first page currently being viewed. If you’d like to select only certain candidates, you will need to select those candidate checkboxes individually.

![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Aug-14-2026-11-04-48-2809-AM.jpeg?width=533&height=506&name=undefined-Aug-14-2026-11-04-48-2809-AM.jpeg)

**Can all users on the account perform Bulk Actions?**Bulk Actions are accessible to Super Admins, Recruiting Admins and Super Users. Recruiting users and below are not able to perform Bulk Actions.

**I performed a bulk resume download, but I didn't receive any resumes in my email. What happened?**There are a few things to review if you did not receive any resumes from a bulk resume download:

1. Ensure the candidates selected have resumes uploaded in their profiles. This can be confirmed by checking if they have a resume populated in their Resume Preview section of the profile.
2. If the resumes were collected as part of a custom questionnaire rather than the default profile question on the application, the system does not recognize them as "resumes" when performing a bulk resume download. They will need to be manually exported or updated within the Resume Preview section of the profile and downloaded again.
3. If the resumes were uploaded into the candidate Documents tab separately from the initial application, and were not specifically updated in the Resume Preview section of the candidate profile, the system does not recognize them as "resumes" when performing a bulk resume download. They will need to be manually exported or updated within the Resume Preview section of the profile and downloaded again.

**Can I download only the resumes of candidates that I plan to interview for a certain job?**Yes! You can use the filter options on the candidate page to filter for the candidates of a specific job and then use the workflow stage drop-down to select which status they are in, then continue with the instructions above for Bulk Resume Download.

**Can I bulk change workflow stages across multiple jobs?**Bulk workflow status changes will need to be performed within each job, as workflows can vary across jobs.

**Do bulk emails get logged in the Candidate Profile?**Yes, bulk emails will appear on the "Emails" tab of the Candidate Profile.

**If a candidate has opted out of texting, will I be able to text them or ask them to opt-in using Bulk Actions?**No. Once a candidate has opted out of text messages, you cannot text the candidate nor can you ask again for consent.

*Want real-time responses? Explore* [*Sidekick*](https://sidekick.sprout.ph/)*, your 24/7 guide for product inquiries!* 

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    - [Setup](https://guide.sprout.ph/sprout-hr?hsLang=en#setup)
    - [Single Sign-On (SSO)](https://guide.sprout.ph/sprout-hr?hsLang=en#single-sign-on-sso)
    - [Syncing](https://guide.sprout.ph/sprout-hr?hsLang=en#syncing)
    - [Timesheet Lock](https://guide.sprout.ph/sprout-hr?hsLang=en#timesheet-lock)
    - [Troubleshooting](https://guide.sprout.ph/sprout-hr?hsLang=en#troubleshooting)
    - [Undertime Application Email Templates](https://guide.sprout.ph/sprout-hr?hsLang=en#undertime-application-email-templates)
    - [Work Schedules](https://guide.sprout.ph/sprout-hr?hsLang=en#work-schedules)
    - [Feature Management](https://guide.sprout.ph/sprout-hr?hsLang=en#feature-management)
- [Referrly](https://guide.sprout.ph/referrly?hsLang=en#main-content)

    - [FAQs](https://guide.sprout.ph/referrly?hsLang=en#faqs)
    - [Applicant Guides](https://guide.sprout.ph/referrly?hsLang=en#applicant-guides)
    - [Employee Guides](https://guide.sprout.ph/referrly?hsLang=en#employee-guides)
    - [HR Guides - Job Openings](https://guide.sprout.ph/referrly?hsLang=en#hr-guides-job-openings)
    - [HR Guides - Applicants](https://guide.sprout.ph/referrly?hsLang=en#hr-guides-applicants)
    - [HR Guides - Reward Payouts](https://guide.sprout.ph/referrly?hsLang=en#hr-guides-reward-payouts)
- [Hubstaff](https://guide.sprout.ph/hubstaff?hsLang=en#main-content)

    - [Accounting and Invoicing](https://guide.sprout.ph/hubstaff?hsLang=en#accounting-and-invoicing)
    - [API](https://guide.sprout.ph/hubstaff?hsLang=en#api)
    - [Communication](https://guide.sprout.ph/hubstaff?hsLang=en#communication)
    - [CRM](https://guide.sprout.ph/hubstaff?hsLang=en#crm)
    - [Helpdesk](https://guide.sprout.ph/hubstaff?hsLang=en#helpdesk)
    - [FAQs](https://guide.sprout.ph/hubstaff?hsLang=en#faqs)
    - [Project Management](https://guide.sprout.ph/hubstaff?hsLang=en#project-management)
    - [Zapier](https://guide.sprout.ph/hubstaff?hsLang=en#zapier)
- [Billings and Invoices](https://guide.sprout.ph/billings-and-invoices?hsLang=en)
- [API Services](https://guide.sprout.ph/api-services?hsLang=en#main-content)

    - [Setup](https://guide.sprout.ph/api-services?hsLang=en#setup)
- [Peoplebox](https://guide.sprout.ph/peoplebox?hsLang=en#main-content)

    - [Setup](https://guide.sprout.ph/peoplebox?hsLang=en#setup)
    - [FAQs](https://guide.sprout.ph/peoplebox?hsLang=en#faqs)
- [Jazz HR](https://guide.sprout.ph/jazz-hr?hsLang=en#main-content)

    - [Setup](https://guide.sprout.ph/jazz-hr?hsLang=en#setup)
    - [FAQs](https://guide.sprout.ph/jazz-hr?hsLang=en#faqs)
- [Comply](https://guide.sprout.ph/comply?hsLang=en#main-content)

    - [Frequently Asked Questions](https://guide.sprout.ph/comply?hsLang=en#frequently-asked-questions)
- [Teamtailor](https://guide.sprout.ph/teamtailor?hsLang=en#main-content)

    - [FAQs](https://guide.sprout.ph/teamtailor?hsLang=en#faqs)
    - [Setup](https://guide.sprout.ph/teamtailor?hsLang=en#setup)
- [Command Center](https://guide.sprout.ph/command-center?hsLang=en#main-content)

    - [Employee Onboarding](https://guide.sprout.ph/command-center?hsLang=en#employee-onboarding)
    - [Employee Offboarding](https://guide.sprout.ph/command-center?hsLang=en#employee-offboarding)
    - [FAQ's](https://guide.sprout.ph/command-center?hsLang=en#faqs)
    - [Setup](https://guide.sprout.ph/command-center?hsLang=en#setup)

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