--- title: Solo Parent Management User Guide --- [Skip to content](https://guide.sprout.ph/solo-parent-management-user-guide#main-content) [![Sprout Logo-3](https://guide.sprout.ph/hs-fs/hubfs/Sprout%20Logo-3.png?width=200&height=78&name=Sprout%20Logo-3.png)](https://guide.sprout.ph/?hsLang=en) Open main navigation Close main navigation How can we help you? - There are no suggestions because the search field is empty. 1. [Sprout](https://guide.sprout.ph/?hsLang=en) 2. [Sprout HR](https://guide.sprout.ph/sprout-hr?hsLang=en) 3. [Employee Profile](https://guide.sprout.ph/sprout-hr?hsLang=en#employee-profile) # Solo Parent Management User Guide ### Overview Solo Parent Management keeps every Solo Parent employee’s Solo Parent ID Card (SPIC) on record, so their PhilHealth employee share stops coming out of their pay. The page supports PhilHealth Circular No. 2026-0015, published September 26, 2026. The circular puts the Expanded Solo Parents Welfare Act (RA 11861) into practice and updates PhilHealth Circular No. 2024-0020. **Why SPIC dates matter.** Solo Parents must report a SPIC renewal to PhilHealth before the card expires. If it lapses unreported, the membership reverts to its usual classification until proof of renewal is submitted, and premiums for the gap may be owed. That’s why the page tracks issuance, expiry and verification. ### Page layout at a glance ![Screenshot 2026-11-04 at 2.05.42 PM](https://guide.sprout.ph/hs-fs/hubfs/Screenshot%202026-11-04%20at%202.05.42%20PM.png?width=670&height=405&name=Screenshot%202026-11-04%20at%202.05.42%20PM.png) Two notices sit at the top, with three working cards below. The company chosen in Bulk edit step 1 scopes everything on the page. ### ![Screenshot 2026-11-04 at 1.24.01 PM](https://guide.sprout.ph/hs-fs/hubfs/Screenshot%202026-11-04%20at%201.24.01%20PM.png?width=670&height=265&name=Screenshot%202026-11-04%20at%201.24.01%20PM.png)Tag or update Solo Parents Use Bulk edit to add new Solo Parents or renew SPIC details for existing ones. The same four steps work for one employee or many. 1. ### Select company Pick the company from the Company name dropdown. Switching company clears your selection and search, and re-scopes the list, registry and report. 2. ### Select employees - Search by name or employee ID. - Use the Show filter: All employees, Solo Parent only, Not tagged, or Needs attention. - Click anywhere on a row, or its checkbox, to select it. Selected rows turn green. - The header checkbox selects the current page only. To select everyone matching your search and filter, open Select and choose Select all. - Use the pager to move between pages and set 10, 20, 30 or 50 items per page. 3. ### Choose an action Leave Tag or update as Solo Parent selected. 4. ### Set SPIC details A row appears for each selected employee. Employees already in the registry come in with their saved details, so you only change what’s new. - **SPIC number** is unique to each card, so enter it per employee (for example, SP-01-2024-0001234). - **Issuance** and **Expiry**: type digits only. Slashes are added for you in mm/dd/yy format. - **Verified**: tick it once you’ve confirmed the card against the issuing City/Municipal Social Welfare and Development Office records. When every row shows Ready, click Apply to N employees. A confirmation shows how many were newly tagged, how many were updated, and how many saved cards are expired or expiring within 60 days. ### Remove a Solo Parent tag Removing a tag takes the employee off the registry and clears their SPIC details. It can’t be undone from the page; you’d need to re-enter the details to tag them again. ![Screenshot 2026-11-04 at 1.27.17 PM](https://guide.sprout.ph/hs-fs/hubfs/Screenshot%202026-11-04%20at%201.27.17%20PM.png?width=670&height=235&name=Screenshot%202026-11-04%20at%201.27.17%20PM.png) ### Solo Parent Registry The registry lists every Solo Parent employee of the selected company, sorted by name, with their PhilHealth number, SPIC number, issuance and expiry dates, verification and status. Three tabs filter the list, each with a count: - **All**: every tagged employee. - **Valid**: SPIC is verified and more than 60 days from expiry. - **Needs attention**: anything else — expired, expiring within 60 days, or not yet verified. ### Status and verification badges ![Screenshot 2026-11-04 at 1.28.26 PM](https://guide.sprout.ph/hs-fs/hubfs/Screenshot%202026-11-04%20at%201.28.26%20PM.png?width=670&height=340&name=Screenshot%202026-11-04%20at%201.28.26%20PM.png) To fix a record, select the employee in Bulk edit (the Needs attention filter finds them quickly), update their details, and apply. ### Generate Annex A ![Screenshot 2026-11-04 at 2.07.06 PM](https://guide.sprout.ph/hs-fs/hubfs/Screenshot%202026-11-04%20at%202.07.06%20PM.png?width=670&height=290&name=Screenshot%202026-11-04%20at%202.07.06%20PM.png) The Reports card builds PhilHealth’s Annex A, the Employer Certification of Solo Parent Employees, filled in from the selected company’s registry. 1. ### Check the company Make sure the right company is selected in Bulk edit step 1. 2. ### Pick a format Click Generate and choose Word document (.docx) to edit it, or PDF (.pdf) to print or send it. 3. ### Review the download The file saves as Annex\_A\_Employer\_Certification\_Solo\_Parent\_Employees. A confirmation shows how many employees were listed and how many were left out. ### What the form contains - PhilHealth letterhead, the certification text, and today’s date as the date of certification. - The employer’s name and PhilHealth Employer Number (PEN), from the selected company. - One row per employee: PIN, last, first and middle name, suffix, date of birth, sex, and SPIC issuance and expiry dates. - Employer’s remarks: “Verified” or “Pending verification”. - A closing that cites Circular No. 2026-0015, the issue date, and lines for signature and position. **Expired cards are never certified.** Every tagged employee is included except those with an expired SPIC. If every card in the registry is expired, Generate stays disabled until records are updated. ### Before you submit Sign the form (employer or authorized representative) and add the position. Attach each employee’s SPIC plus the verification screenshots the certification refers to: the official Solo Parent Office or Division list, and/or the DSWD Solo Parents Centralized Database. ### Validation messages and troubleshooting Apply stays disabled until every selected row is Ready. Fields with a problem are outlined in red. ![Screenshot 2026-11-04 at 1.31.07 PM](https://guide.sprout.ph/hs-fs/hubfs/Screenshot%202026-11-04%20at%201.31.07%20PM.png?width=670&height=477&name=Screenshot%202026-11-04%20at%201.31.07%20PM.png) ### Recommended monthly routine A short check each month keeps records current and avoids lapses that could cost employees the subsidy. - Open the Registry’s Needs attention tab for each company. - Ask employees with Expiring soon cards for their renewed SPIC before the 60 days run out. - Verify Pending cards against the issuing office’s records and tick Verified. - Tag any new Solo Parent employees with Bulk edit. - Generate a fresh Annex A after changes, sign it, and submit it with the SPICs and verification screenshots. *Got a question or need extra help? 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