--- title: Hubstaff Zapier Integration Setup - Todoist, Google Sheets, Quickbooks, Gitlab & Github --- [Skip to content](https://guide.sprout.ph/hubstaff-zapier-integration-setup-todoist#main-content) [![Sprout Logo-3](https://guide.sprout.ph/hs-fs/hubfs/Sprout%20Logo-3.png?width=200&height=78&name=Sprout%20Logo-3.png)](https://guide.sprout.ph/?hsLang=en) Open main navigation Close main navigation How can we help you? - There are no suggestions because the search field is empty. 1. [Sprout](https://guide.sprout.ph/?hsLang=en) 2. [Hubstaff](https://guide.sprout.ph/hubstaff?hsLang=en) 3. [Zapier](https://guide.sprout.ph/hubstaff?hsLang=en#zapier) # Hubstaff Zapier Integration Setup - Todoist, Google Sheets, Quickbooks, Gitlab & Github Hubstaff now integrates with Zapier to improve productivity by automating the way you work. Zapier is an integration hub that allows different products to talk to each other and automate actions across both platforms. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-01-52-54-0661-AM.png?width=466&height=338&name=undefined-Jan-02-2026-01-52-54-0661-AM.png) A sample calendar entry created by a Zapier Zap in Google Calendar when a new project is created in Hubstaff. There are two ways you can use our Zapier integration: **Export triggers** are actions from Hubstaff that trigger an event in another app. **Import triggers** are actions from another app that triggers an event in Hubstaff. --- ### Todoist #### Create a to-do in Todoist when one is created in Hubstaff **Step 1** On your **Zapier** homepage, click on Make a Zap/Create Zap. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-46-55-6580-AM.png?width=670&height=191&name=undefined-Jan-02-2026-02-46-55-6580-AM.png) **Step 2** On the **Choose App & Event** field, type in Hubstaff then choose Hubstaff from the available options below. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-47-10-5482-AM.png?width=670&height=362&name=undefined-Jan-02-2026-02-47-10-5482-AM.png) **Step 3** On the **Choose Trigger Event** field, select **New To-Do**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-47-41-1191-AM.png?width=670&height=263&name=undefined-Jan-02-2026-02-47-41-1191-AM.png) **Step 4** Choose your **Hubstaff** account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-47-53-5761-AM.png?width=670&height=200&name=undefined-Jan-02-2026-02-47-53-5761-AM.png) **Step 5** Choose your **Hubstaff organization** then test your trigger and hit **Continue.** **![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-48-02-4913-AM.png?width=670&height=227&name=undefined-Jan-02-2026-02-48-02-4913-AM.png)** **Step 6** Under **Choose App**, select **Todoist**. Then under **Choose Action Event**, select **Create Task**. Hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-48-11-7925-AM.png?width=670&height=262&name=undefined-Jan-02-2026-02-48-11-7925-AM.png) **Step 7** If you aren’t already logged in to Todoist, you’ll be asked to sign in to your account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-48-22-4072-AM.png?width=670&height=120&name=undefined-Jan-02-2026-02-48-22-4072-AM.png) Once you’re signed in, choose the Todoist account you wish to use then click **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-48-31-4225-AM.png?width=670&height=211&name=undefined-Jan-02-2026-02-48-31-4225-AM.png) **Step 8** On the **Customize Task** section, choose how your Todoist task action will be triggered. **Required fields:** 1. **Project** – the Todoist project where the task will be created. 2. **Task Title** – format the task title. **Optional Fields:** 1. **Note** – adds a note on the task. 2. **Assigned to** – adds an assignee to the task. 3. **Due Date** **(Human formatted)** – supports human-readable dates like “today” etc. 4. **Due Date** **(Raw formatted)** – supports machine-readable dates. 5. **Priority** – assigns the task priority. 6. **Labels** – assign a label to the task. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-48-58-5916-AM.png?width=670&height=870&name=undefined-Jan-02-2026-02-48-58-5916-AM.png) Choose either **Test & Continue** to test your Zap or **Skip Test**. Turn on the Zap to finish. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-02-49-16-6636-AM.png?width=670&height=520&name=undefined-Jan-02-2026-02-49-16-6636-AM.png) **Step 9** Choose either **Test & Continue** to test your Zap or **Skip Test**. Turn on the Zap to finish. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-01-37-5608-AM.png?width=670&height=520&name=undefined-Jan-02-2026-03-01-37-5608-AM.png) **Step 10** A new task will be added to Todoist when a new to-do is added to Hubstaff. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-01-50-4170-AM.png?width=638&height=263&name=undefined-Jan-02-2026-03-01-50-4170-AM.png) --- ### To-dos assigned/unassigned Hubstaff’s Zapier integration allows you to create outbound triggers for when a to-do is assigned or unassigned in Hubstaff. To get started, follow the steps below: **Step 1** On your **Zapier** homepage, click on **Make a Zap/Create Zap**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-02-13-4892-AM.png?width=670&height=191&name=undefined-Jan-02-2026-03-02-13-4892-AM.png) **Step 2** Under the **Trigger** section, choose Hubstaff from the **App Event** field. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-02-22-9990-AM.png?width=446&height=268&name=undefined-Jan-02-2026-03-02-22-9990-AM.png) **Step 3** Select either **To-Do User Assigned** or **To-do User Unassigned** then click **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-02-34-6564-AM.png?width=654&height=399&name=undefined-Jan-02-2026-03-02-34-6564-AM.png) **Step 4** Choose your Hubstaff account from the drop-down list then hit **Continue**. If you’re not already logged into your Hubstaff account, you’ll be taken to a pop-up window to authenticate. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-02-44-9797-AM.png?width=667&height=202&name=undefined-Jan-02-2026-03-02-44-9797-AM.png) **Step 5** Select your Hubstaff organization, then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-02-57-1012-AM.png?width=663&height=236&name=undefined-Jan-02-2026-03-02-57-1012-AM.png) **Step 6** Click on **Test trigger**, then click **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-03-17-0655-AM.png?width=654&height=327&name=undefined-Jan-02-2026-03-03-17-0655-AM.png) Your trigger setup is now complete. You can now create an Action trigger on available platforms. --- #### Import triggers Zapier is constantly adding apps that can connect with Hubstaff so there may be other apps that are compatible with Hubstaff triggers in addition to the ones listed on this section. ### Add to-dos to Hubstaff from new rows in Google Sheets **Step 1** On your **Zapier** homepage, click on Make a Zap/Create Zap. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-12-26-1045-AM.png?width=670&height=191&name=undefined-Jan-02-2026-03-12-26-1045-AM.png) **Step 2** On the **Choose App & Event** field, type in Google Sheets then choose Google Sheets from the available options. Hit **Continue** once you’re done. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-12-37-0041-AM.png?width=670&height=349&name=undefined-Jan-02-2026-03-12-37-0041-AM.png) On the **Choose Trigger Event** section, you can choose any of the following options: 1. **New Spreadsheet Row** – adds a task in Hubstaff when a new row is added to an existing Google Sheet spreadsheet. 2. **New or Updated Spreadsheet Row** – adds a task in Hubstaff when a new row is added or updated in an existing Google Sheet spreadsheet. 3. **New Spreadsheet** – adds a task in Hubstaff when a new spreadsheet is to Google Sheets 4. **New Worksheet** – adds a task in Hubstaff when a new worksheet is added to an existing Google Sheets spreadsheet. 5. **New Spreadsheet Row** **(Team Drive)** – adds a task in Hubstaff when a new row is added to an existing Google Sheet spreadsheet on your team drive in Google. **New or Updated Spreadsheet Row** **(Team Drive)** – adds a task in Hubstaff when a new row is added or updated in an existing Google Sheet spreadsheet on your team drive in Google. **Step 3** You’ll be asked to sign in to your **Google Sheets** account if you aren’t already logged in. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-13-39-9885-AM.png?width=670&height=115&name=undefined-Jan-02-2026-03-13-39-9885-AM.png) **Step 4** Allow Zapier to access your Google Sheets account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-13-50-5544-AM.png?width=369&height=598&name=undefined-Jan-02-2026-03-13-50-5544-AM.png) **Step 5** Choose your Google Sheets account, then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-14-00-1903-AM.png?width=670&height=208&name=undefined-Jan-02-2026-03-14-00-1903-AM.png) **Step 6** Depending on your settings in the Trigger Event section, you might see different settings here. Select the Spreadsheet then the Worksheet name, then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-14-11-4096-AM.png?width=670&height=394&name=undefined-Jan-02-2026-03-14-11-4096-AM.png) **Step 7** Test your trigger. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-14-21-5276-AM.png?width=670&height=317&name=undefined-Jan-02-2026-03-14-21-5276-AM.png) **Step 8** Choose the **Hubstaff** app, then under **Choose Action Event**, select **Create To-Do**. Hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-14-31-6102-AM.png?width=670&height=264&name=undefined-Jan-02-2026-03-14-31-6102-AM.png) **Step 9** Choose your **Hubstaff** account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-14-40-1869-AM.png?width=670&height=200&name=undefined-Jan-02-2026-03-14-40-1869-AM.png) **Step 10** Add a **Summary** (task title), select your **Hubstaff organization**, a Hubstaff **project**, and an **assignee** then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-14-50-4269-AM.png?width=670&height=494&name=undefined-Jan-02-2026-03-14-50-4269-AM.png) **Step 11** Click **Test & Continue** to test your integration or **Skip Test** to skip testing your Zap. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-14-59-4657-AM.png?width=670&height=320&name=undefined-Jan-02-2026-03-14-59-4657-AM.png) **Step 12** Once the trigger conditions are met, a new to-do will be added to the specific project in Hubstaff. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-15-24-5978-AM.png?width=670&height=159&name=undefined-Jan-02-2026-03-15-24-5978-AM.png) --- ### Add new QuickBooks Online customers to Hubstaff as clients The Clients feature is available on Premium plans and up. **Step 1** On your **Zapier** homepage, click on Make a Zap/Create Zap. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-15-45-0191-AM.png?width=670&height=191&name=undefined-Jan-02-2026-03-15-45-0191-AM.png) **Step 2** On the **Choose App** field, add Quickbooks Online, then on the **Trigger Event** field, select New Customer. Hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-15-55-7538-AM.png?width=670&height=254&name=undefined-Jan-02-2026-03-15-55-7538-AM.png) **Step 3** Sign in to your **Quickbooks Online** account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-16-08-9201-AM.png?width=670&height=110&name=undefined-Jan-02-2026-03-16-08-9201-AM.png) Allow Zapier to access your Quickbooks Online account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-16-16-6285-AM.png?width=418&height=345&name=undefined-Jan-02-2026-03-16-16-6285-AM.png) **Step 4** Hit **Continue** once you’ve successfully logged in (New users will be asked to create a Quickbooks Online company). ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-16-24-9181-AM.png?width=670&height=211&name=undefined-Jan-02-2026-03-16-24-9181-AM.png) **Step 5** Test your trigger, then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-16-33-0967-AM.png?width=670&height=336&name=undefined-Jan-02-2026-03-16-33-0967-AM.png) **Step 6** On the **Choose App** dropdown, select **Hubstaff**, then on the **Action Event** dropdown, select **Create Client**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-16-41-8047-AM.png?width=670&height=256&name=undefined-Jan-02-2026-03-16-41-8047-AM.png) **Step 7** Choose your **Hubstaff** account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-16-50-8521-AM.png?width=670&height=200&name=undefined-Jan-02-2026-03-16-50-8521-AM.png) **Step 8** Customize your client. Fill in the required fields and/or the optional fields then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-17-01-0559-AM.png?width=670&height=867&name=undefined-Jan-02-2026-03-17-01-0559-AM.png) **Step 9** Click **Test and Continue** or **Skip Test**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-17-12-1453-AM.png?width=670&height=428&name=undefined-Jan-02-2026-03-17-12-1453-AM.png) **Step 10** Turn on the Zap. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-17-41-1441-AM.png?width=393&height=63&name=undefined-Jan-02-2026-03-17-41-1441-AM.png) **Step 11** A new client will be added to Hubstaff when a new customer is added to Quickbooks Online. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-17-49-3678-AM.png?width=670&height=243&name=undefined-Jan-02-2026-03-17-49-3678-AM.png) --- ### Add new GitHub issues to Hubstaff as new to-dos **Step 1** On your **Zapier** homepage, click on Make a Zap/Create Zap. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-17-59-4444-AM.png?width=670&height=191&name=undefined-Jan-02-2026-03-17-59-4444-AM.png) **Step 2** On the **Choose App** field, choose **GitHub**. On the **Trigger Event** field, choose **New Issue**, then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-18-08-1959-AM.png?width=670&height=338&name=undefined-Jan-02-2026-03-18-08-1959-AM.png) **Step 3** Sign in to your GitHub account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-18-15-5520-AM.png?width=670&height=118&name=undefined-Jan-02-2026-03-18-15-5520-AM.png) Authorize Zapier access to your GitHub account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-18-24-8998-AM.png?width=511&height=782&name=undefined-Jan-02-2026-03-18-24-8998-AM.png) **Step 4** Choose your GitHub account then click **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-18-36-6594-AM.png?width=670&height=205&name=undefined-Jan-02-2026-03-18-36-6594-AM.png) **Step 5** On the **Customize Issue** section, fill in the following: 1. Issue Type 2. Organization 3. Repo 4. Label ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-18-55-7656-AM.png?width=670&height=489&name=undefined-Jan-02-2026-03-18-55-7656-AM.png) Hit **Continue**. **Step 6** Test your trigger then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-19-09-4369-AM.png?width=670&height=264&name=undefined-Jan-02-2026-03-19-09-4369-AM.png) **Step 7** Choose the **Hubstaff** app, then select **Create To-Do**. Hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-19-33-9501-AM.png?width=670&height=264&name=undefined-Jan-02-2026-03-19-33-9501-AM.png) **Step 8** Choose your **Hubstaff** account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-19-41-5206-AM.png?width=670&height=200&name=undefined-Jan-02-2026-03-19-41-5206-AM.png) **Step 9** Customize your To-do then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-19-50-2408-AM.png?width=670&height=494&name=undefined-Jan-02-2026-03-19-50-2408-AM.png) **Step 10** Click **Test & Continue** to test your new Zap, or click **Skip Test**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-20-03-7648-AM.png?width=670&height=319&name=undefined-Jan-02-2026-03-20-03-7648-AM.png) **Step 11** A new Hubstaff to-do will be added each time you add a new issue in GitHub. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-20-14-1143-AM.png?width=670&height=239&name=undefined-Jan-02-2026-03-20-14-1143-AM.png) --- ### Add new GitLab issues to Hubstaff as new to-dos **Step 1** On your **Zapier** homepage, click on Make a Zap/Create Zap. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-20-25-4432-AM.png?width=670&height=191&name=undefined-Jan-02-2026-03-20-25-4432-AM.png) **Step 2** On the **Choose App & Event** field, choose **GitLab** then on the **Trigger Event** field, choose **New Issue Event** then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-20-33-1257-AM.png?width=670&height=261&name=undefined-Jan-02-2026-03-20-33-1257-AM.png) **Step 3** Before you continue, please make sure a Zapier application is set up in your GitLab account: [https://zapier.com/help/doc/how-get-started-gitlab-zapier](https://zapier.com/help/doc/how-get-started-gitlab-zapier) Sign in to your **GitLab** account from the Zap page. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-20-41-8983-AM.png?width=670&height=114&name=undefined-Jan-02-2026-03-20-41-8983-AM.png) After signing in, you’ll be asked to provide your GitLab hostname, application ID, and secret. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-20-50-8730-AM.png?width=511&height=632&name=undefined-Jan-02-2026-03-20-50-8730-AM.png) If you are not hosting your own GitLab instance, you can skip the GitLab Hostname. Get your **Application ID**, and App **Secret** from your GitLab Settings page (Settings \> Applications \> Zapier). ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-21-00-4750-AM.png?width=670&height=244&name=undefined-Jan-02-2026-03-21-00-4750-AM.png) **Step 4** Authorize Zapier to access your GitLab account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-21-07-8930-AM.png?width=519&height=382&name=undefined-Jan-02-2026-03-21-07-8930-AM.png) **Step 5** Customize your GitLab issue then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-21-14-5065-AM.png?width=670&height=317&name=undefined-Jan-02-2026-03-21-14-5065-AM.png) **Step 6** **Test your trigger** then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-21-21-1339-AM.png?width=670&height=254&name=undefined-Jan-02-2026-03-21-21-1339-AM.png) **Step 7** On the **App** field, select **Hubstaff**, then on the **Action Event**, select **Create To-Do**. Hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-21-29-8088-AM.png?width=670&height=264&name=undefined-Jan-02-2026-03-21-29-8088-AM.png) **Step 8** Choose your **Hubstaff** account. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-21-39-0308-AM.png?width=670&height=200&name=undefined-Jan-02-2026-03-21-39-0308-AM.png) **Step 9** Customize your To-do then hit **Continue**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-21-49-7072-AM.png?width=670&height=494&name=undefined-Jan-02-2026-03-21-49-7072-AM.png) **Step 10** Click **Test and Continue** or **Skip Test**. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-22-04-1924-AM.png?width=670&height=302&name=undefined-Jan-02-2026-03-22-04-1924-AM.png) **Step 11** Turn on your new Zap. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-22-12-6692-AM.png?width=670&height=366&name=undefined-Jan-02-2026-03-22-12-6692-AM.png) **Step 12** A new to-do will be created in Hubstaff each time you add a new issue in the specified GitLab project. ![](https://guide.sprout.ph/hs-fs/hubfs/undefined-Jan-02-2026-03-22-21-7608-AM.png?width=670&height=239&name=undefined-Jan-02-2026-03-22-21-7608-AM.png) *Want real-time responses? 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