You might be wondering what exact Employment Status and date are syncing to Payroll whenever you change it in HR. Are they automatically saved in Payroll or do you need to click the Save button to sync the changes? Good news! In this article, we will show the exact status, status date, and whether the Save button should be clicked or not when updating the status in HR to reflect it in Payroll. Take note that changing the Employment Status is only applicable to Admin and Manager Dashboard.
In this sample, we made the changes on 2/15/2023. See below:
| Employment Status - HR | Date of change - HR (Movement) | Employment Status - Payroll | Status Date | Auto-sync in Payroll? |
| Regular | Date of Regularization: 2/14/2023 | *If Payroll Run Type is semi-monthly, monthly) Active *If Payroll Run Type is daily, hourly Part-Time (daily) Part-Time (hourly) |
2/14/2023 |
Yes |
| Maternity | 2/15/2023 | Maternity | 2/15/2023 | No |
| Paternity | 2/15/2023 | Paternity | 2/15/2023 | No |
| Sabbatical | 2/15/2023 | Inactive | 2/15/2023 |
No |
| Terminated | Date of Termination - 2/13/2023 | Resigned / Terminated | 2/12/2023 | Yes |
| Resigned | Date of Resignation: 2/13/2023 | Resigned / Terminated | 2/12/2023 | Yes |
| AWOL | 2/15/2023 | Inactive | 2/15/2023 | Yes |
| Probationary | 2/15/2023 | *If Payroll Run Type is semi-monthly or monthly) Probationary *If Payroll Run Type is daily or hourly Part-Time (daily) Part-Time (hourly) |
2/15/2023 |
No |
| Part-Time | 2/15/2023 | *If Payroll Run Type is semi-monthly or monthly) Active *If Payroll Run Type is daily or hourly Part-Time (daily) Part-Time (hourly) |
2/15/2023 | No |
| Extended Part-Time | 2/15/2023 | *If Payroll Run Type is semi-monthly or monthly) Active *If Payroll Run Type is daily or hourly Part-Time (daily) Part-Time (hourly) |
2/15/2023 | No |
|
Contractual/Project Based |
2/15/2023 | Contractual | 2/15/2023 | No |
| OJT | 2/15/2023 | Status in Payroll is the same as the previous status set to the employee |
2/15/2023
|
No |
| On PIP | 2/15/2023 | Active | 2/15/2023 | No |
| End of Contract | 2/15/2023 | Resigned / Terminated | 2/15/2023 | Yes |
| OJT ended | 2/15/2023 | Status in Payroll is the same as the previous status set to the employee | 2/15/2023 | No |
The statuses that are not automatically synced to Payroll must be triggered by the Save button. Though most employment statuses are automatically synced, it is still advisable to always click the Save button when changing any status in Sprout HR.
Related articles:
How to Update the Employment Status on the Employee Profile
Employment Status Syncing of Sprout HR to Sprout Payroll
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