Planning your leaves for next year? You might have noticed that filing a leave for next year doesn’t immediately deduct your leave credits. Here’s why and how the system handles future leave applications.
How Leave Deduction Works for Next Year:
Leave applications submitted for the next year will be deducted from the leave credits that the employee will earn for that upcoming year. When filing, the system displays this prompt:
“Warning!: Applying leave for next year will automatically deduct your leave credits for that year.”
This is a reminder that the leave application will affect next year’s accrued credits—not the current year’s—reflecting the system’s current setup.
Leaves Filed Now for Next Year:
If an employee files a leave today but it is intended for next year, the system only checks the current year’s available leave credits. It does not immediately adjust the leave ledger or accruals for the next year. However, once the leave year starts and the employee has sufficient leave balance, the system will automatically deduct the leave accordingly.
If you prefer to deduct next year’s leave from the current year’s credits, this can be done manually:
- Approve the leave application for next year.
- Deduct the leave credits from the current year using this guide: How to Manually Add or Deduct Leave Credits.
By next year, the system will still process the deduction against the employee’s new leave accruals. Since it was already manually deducted this year, you can simply return it to adjust the balance.
Understanding how leave deductions work helps avoid confusion and ensures accurate leave tracking. Whether you let the system handle next year’s leaves automatically or choose to adjust manually, you can plan ahead with confidence and keep employees’ leave balances accurate.